Supervisor, Scheduling Outreach (Remote)

 

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Supervisor, Scheduling Outreach (Remote) – Austin, TX / Phoenix, AZ / Oklahoma City, OK / Tampa, FL / Kansas City, MO / Indianapolis, IN / Charlotte, NC

last updated October 30, 2025 4:06 UTC

Aledade

Aledade

 

HQ: Remote

 

OFF: Austin, TX / Phoenix, AZ / Oklahoma City, OK / Tampa, FL / Kansas City, MO / Indianapolis, IN / Charlotte, NC

Full-Time

Sales and Marketing

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As Aledade’s Supervisor of Scheduling Outreach, you’ll lead and inspire a dynamic team of talented Outreach Specialists in our fast-paced call center environment. This role combines strategic leadership with hands-on mentoring, where you’ll drive performance excellence while fostering a collaborative atmosphere that empowers your team to deliver exceptional results and build meaningful connections with our community. You’ll be at the heart of daily operations, optimizing processes and developing your team members to thrive in this results-driven setting.

Candidates should be comfortable working remotely/work from home anywhere within the US.

Primary Duties:

Supervisory Responsibilities

Oversee daily activities of the Scheduling Outreach Specialists ensuring understanding and adherence to company policy/procedure, compliance with HIPAA, CMS, and organizational standards for call handling/documentation

Recruit and onboard new employees

Review and approve time records in the company timekeeping system; ensure adherence to employee schedules and attendance requirements.

Manage discipline and termination processes according to company policy.

Monitor and evaluate employee and Team performance, providing continuous feedback, coaching, development, and corrective action when necessary.

Conduct performance reviews in alignment with company policy.

Facilitate Team huddles, Team meetings, and one-on-one discussions

Coordinate daily and weekly workload distribution, balancing inbound response and outbound campaign assignments across teams.

Other duties as assigned.

Quality, Data Analysis & Reporting

Monitor calls to ensure adherence to performance and compliance standards; Review agent activity, understand pacing and dispositions, and identify coaching opportunities that improve outbound campaign performance.

Analyze call data to identify performance gaps and trends; Collaborate with Leadership to implement solutions that improve call efficiency and performance

Generate Outreach Specialist performance scorecards for weekly, monthly, and quarterly review.

Partner with Workforce Management and reporting teams to forecast volumes, track productivity, and identify staffing or scheduling needs.

Minimum Qualifications:

High School Diploma

Experience with Five9

3-5 yrs experience in a call center environment. 1 year of supervisory experience with a strong emphasis on outbound operations

Deep knowledge of call center metrics and performance levers (i.e. ACW, talk time, adherence, service levels, abandonment, conversion rates, QA).

Proficiency with relevant technology (i.e. Call Center technology, dialer/telephony systems, reporting/analytics tools, etc.)

Ability to work in a fast paced environment and adapt quickly to change

Demonstrated success leading teams through change management and adoption of new processes, workflows, or technology.

Ability to analyze data, identify trends, and recommend areas for improvement.

Excellent verbal and written communication skills; Ability to set clear expectations, provide coaching/feedback, and resolve issues.

Proven ability to motivate a team to achieve performance goals, build culture, foster engagement, and lead by example.

Knowledge of workforce management (shift bidding, scheduling, and forecasting)

Ability to work in off-hour campaign monitoring or escalated support.

Preferred Qualifications:

Bachelor’s Degree

Experience in a healthcare call center or patient outreach

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer.

Who We Are:

Aledade, a public benefit corporation, exists to empower the most transformational part of our health care landscape – independent primary care. We were founded in 2014, and since then, we’ve become the largest network of independent primary care in the country – helping practices, health centers and clinics deliver better care to their patients and thrive in value-based care. Additionally, by creating value-based contracts across a wide variety of health plans, we aim to flip the script on the traditional fee-for-service model. Our work strengthens continuity of care, aligns incentives and ensures primary care physicians are paid for what they do best – keeping patients healthy. If you want to help create a health care system that is good for patients, good for practices and good for society – and if you’re eager to join a collaborative, inclusive and remote-first culture – you’ve come to the right place.

What Does This Mean for You?

At Aledade, you will be part of a creative culture that is driven by a passion for tackling complex issues with respect, open-mindedness and a desire to learn. You will collaborate with team members who bring a wide range of experiences, interests, backgrounds, beliefs and achievements to their work – and who are all united by a shared passion for public health and a commitment to the Aledade mission.

In addition to time off to support work-life balance and enjoyment, we offer the following comprehensive benefits package designed for the overall well-being of our team members:

Flexible work schedules and the ability to work remotely are available for many roles

Health, dental and vision insurance paid up to 80% for employees, dependents and domestic partners

Robust time-off plan (21 days of PTO in your first year)

Two paid volunteer days and 11 paid holidays

12 weeks paid parental leave for all new parents

Six weeks paid sabbatical after six years of service

Educational Assistant Program and Clinical Employee Reimbursement Program

401(k) with up to 4% match

Stock options

And much more!