Executive Assistant

PeopleForBikes is hiring an Executive Assistant. The role will provide executive and administrative support to PeopleForBikes’ President and CEO and also support the Operations team and other executive leadership functions. This role will work directly with the CEO and report to the Chief of Staff for professional development and support.

This is an ideal role for someone passionate about the power of the bicycle and eager to learn about and gain experience in the bicycle industry, bicycle advocacy, and working directly with boards of directors and key stakeholder groups. We are looking for someone who is detail-oriented and thrives in a fast-paced environment. The opportunities to learn and grow directly from PeopleForBikes leadership are plentiful. Previous PeopleForBikes executive assistants now direct marketing teams and fundraising efforts.

Job Responsibilities
Executive Assistant to the CEO and President

Manage the CEO and President’s calendar and daily workow.
Schedule internal and external meetings, coordinating all logistics and details, providing relevant preparation materials, and ensuring appropriate follow-up.
Manage key projects from beginning to end to help others be productive and successful, institutionalizing continuous improvement and best practices.
Compile supporting materials (collateral material and leave-behinds) for partnerships, development meetings, and public relations opportunities.
Update databases with appropriate contact information and communications tracking.
Arrange hotels, flights, and other logistics.
PeopleForBikes Coalition and Foundation Boards of Directors Support

Work with the CEO and President to prepare and distribute board meeting agendas, board decks, packets, and other communications.
Schedule and arrange meetings, attend meetings, prepare meeting minutes, and maintain documents.
Operations Team Assistance

Provide backup support for various officewide software including Google Admin, Dropbox, Zoom, and Microsoft.
Help establish current and historical tracking systems for the office.
Serve on the PeopleForParties committee that helps create a culture of belonging for staff.
Assist with research, planning, and execution of PeopleForBikes events.
Provide general support to guests and visitors.
Minimal travel necessary.
Other related administrative and executive duties as assigned.
Job Requirements
Don’t meet every requirement? No problem. Studies show that women and people of color are less likely to apply to jobs unless they do, so we encourage you to apply anyway.

College degree and two years of experience, associate’s degree and four years of experience, or six years of experience in administrative assistance, project management, or customer service.
Experience and desire to work with scheduling software.
Experience creating better systems and templates for future work.
Exceptional attention to detail with proven project management and organizational skills.
Takes initiative and is action oriented and gets work done quickly.
Excellent written, oral, and interpersonal communication skills and understanding of discrete issues.
Strong customer service ethic and willingness to go above and beyond to help PeopleForBikes’ stakeholders.
Ability to step in for people on the leadership team whether it is to meet, take notes, or entertain customers/members, or represent the CEO in key meetings.
Ability to work independently with minimal supervision to achieve deadlines.
Skilled in the use of standard office equipment, spreadsheet, database, CRM, and Google Suite software experience.
Ability to juggle multiple projects with attention to detail and accuracy while adhering to deadlines in a high-energy, fast-paced environment.
Collaborative management and working style with a diverse workforce.
Ability to problem solve and handle basic inquiries but also escalate important information to executives as needed.
Ability to treat confidential information with appropriate discretion.
Passionate about PeopleForBikes’ mission and the power of the bike to make life great.
A commitment to safe, healthy, reliable, and affordable access to bicycling for all, especially those from underserved and marginalized communities.
PeopleForBikes will consider alternative ways that an applicant may have gained the required qualifications, outside of traditional pathways.
Employee Benefits
This “at-will” position offers a competitive salary commensurate with experience. The title and salary range will be decided based on the applicant selected with a range of $65,000 to $80,000. PeopleForBikes offers an excellent and comprehensive benefits package, including paid health insurance for employees, a generous paid-time-off (PTO) policy including 23 days plus federal holidays, paid parental leave, a flexible work schedule including work from home options, and optional participation in a deferred compensation retirement plan with immediate vesting of a competitive employer match. In addition, we provide long-term disability insurance, a cell phone plan, and a laptop computer along with many other benefits like industry discounts. As icing on the cake, PeopleForBikes also pays you to ride your bike.