The Search Guru
Sales and marketing
MaltingsRetreat
Sales Admin / Sales Coordinator – Part Time (10 hours / week)
last updated May 31, 2025 22:38 UTC
The Search Guru
The Search Guru
HQ: Ohio, USA
OFF: Sales Management
Contract
Sales and Marketing
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We are looking for a qualified Sales administrator to join our sales team and help us achieve our goals.
To ensure success, sales administrators should have experience in a sales environment and advanced administrative skills. Outstanding sales administrators understand sales performance metrics and provide excellent administrative support to efforts re the meeting of sales targets.
About You
You are goal-oriented and have a deep knowledge of sales process best practices. You have exceptional organizational skills and draw energy from being part of a team.
You like to provide a lot of value, take complete ownership of projects, and work with smart people who are the best at what they do.
You believe passionately in doing things right the first time.
You take pride in the work that you do and want to work for a company where you’re allowed to do what you do best.
You understand digital marketing and have supported digital marketing salespeople in the past.
You are a proactive, detail-oriented person who can support a team of salespeople in efficiently executing and closing sales.
About Us
We are a boutique digital marketing agency providing expert digital marketing services to drive lead generation, increase sales, improve conversions and boost ROI.
We provide professional content strategy, search engine optimization (SEO), paid search marketing, paid social media marketing, organic social media, technical audits, conversion rate optimization (CRO) and website analytics for a variety of industries.
We’re a 100% remote/distributed team and we love all the benefits that come with our remote work environment. We’ve been in business for over 18 years.
Job Responsibilities
Understanding of sales performance metrics
Working with teammates to quickly launch projects
Working with teammates to maintain and follow sales and prospecting processes
Proven work experience as a Sales administrator or Sales support agent or Sales coordinator
Experience with Google drive, docs and sheets
Excellent organizational and multitasking skills
A team player with high level of dedication
Ability to work under strict deadlines
Work with CRM and create automations with marketing teammates in support of moving prospects through the pipeline
Send documents for electronic signature
Pipeline maintenance
Maintain and advance SOW templates
Manage the schedule of case study creation and updating quarterly and work with marketing to leverage those
Manage and support gathering of testimonials from current clients (work with Account Manager) and prospects (work with sales) and work with marketing to leverage those
Referral marketing – support program creation and maintain and work with marketing create outreach and automations, call lists, etc.
Support Sales team with project management activities
Increase efficiency of sales activities
Maintain and update CRM, including contacts, deals, pipelines
Create calling lists, follow up lists etc for Sales Executives
Creation of sales email drafts
Sales admin duties including initiating new proposals and gathering information needed for the creation of/support creation of Statements of Work
Regular communication with sales team
Sales reporting
Other responsibilities as assigned
Examples of work assignments
Sales follow up communication (email drafts and phone calls)
Process review
Email automations
Daily call list updated as directed by process
Review and send emails on Docusign (example podcast release forms, SOW for signature)
Pipeline maintenance
Update pipeline based on the daily sales activities
Catch up All sales notes from calls and make sure all to dos are assigned
Keep track of assigned to dos
Sales collaboration
Make sure SOW templates are current, or confirm with team regularly
Support sales in filling sales documents and notes, including client questionnaire
Case studies: manage schedule, make assignments per process and project manage
Testimonials: manage schedule, make assignments per process and project manage
Work with marketing to leverage case studies and testimonials
Referral sources – create and manage process
Referral sources – research for new referral sources
Phone list for Sales – create and maintain
Work with Marketing to come up with reasons / campaigns for outreach
Must Haves
A proven record of managing multiple time sensitive projects on schedule, setting stakeholder expectations, working individually and collaborating across teams
Strong interpersonal and relationship development skills
Strong organizational, written and communication skills, including solid writing and grammar skills, especially for email writing
Solid conversational abilities on the phone for outreach to prospects (follow up, setting meetings, etc.) and a quiet environment for phone work
Strong attention to detail and the ability to handle multiple tasks under a deadline
A proven track record of keeping prospects engaged
Proficiency in CRMs, including understanding of pipelines and sales process
Native-level proficiency in English
Working overlap from 9am- 2pm EST
Reliable internet connection and (remote) office with a door
Goal oriented
Proficient in Microsoft Word, Excel, and PowerPoint, Google docs/sheets/slides
1-2 years’ experience minimum supporting sales teams
Working knowledge of new media, digital interactive initiatives, social media and content
Your Benefits
Create your desired lifestyle
Travel and work from wherever you want
Possibility to move your residence in a country of your choice
Flexible schedule to allow for an optimum work-life balance
Create space for personal plans
Opportunity to be with The Search Guru team for a long time. We are focused on long term collaboration more than on one time freelance projects
Grow with the company
At The Search Guru we find extraordinary talent and build positions around their skills
Access to very experienced team members in various Digital Marketing areas.
To apply for this job please visit docs.google.com.