Do you want to work in a meaningful profession and join an activist association? Join us ! When you work at Médecins du Monde, you know why you get up in the morning: great causes to defend, a friendly professional environment, a work/life balance and also great prospects for advancement! The wide variety of our projects opens up numerous opportunities for internal mobility with access to individual and group training, to support each person's professional journey.
You know us without knowing us: Médecins du Monde is a militant medical association of international solidarity present in nearly 30 countries and 15 regions in France. For more than 40 years, we have been committed to caring for the most vulnerable populations and to reporting on the obstacles encountered in accessing care. You're not a doctor? Don't panic, 75% of employees occupy non-medical positions.
We have almost 500 employees under French law but also 1,400 employees on the ground internationally and more than 1,500 volunteers in France. Citizen engagement and volunteering are at the heart of our associative model. At Médecins du Monde, volunteers and employees have a common commitment: solidarity. We invite you to embody this value by working alongside us!
Descriptionof the position
Under the supervision of the Financial and Legal Director (DFJ) and in collaboration with all of her services, you are responsible for assisting management in daily management, as well as in the preparation and monitoring of specific files, particularly administrative and accounting.
More specifically, your main responsibilities are as follows:
Finance management
- Monitor donor funding
- Participate in the development of the annual cash budget
- Prepare treasury notes intended for the board of directors, in conjunction with the accounting and management control departments
Management control
- Check management accounts monthly: check budgetary and analytical allocations, if necessary propose adjustments to the departments concerned and prepare corrective entries
- Monitor the DFJ dashboards: send budget monitoring to each department, alert on anomalies, collect explanations for discrepancies from department managers, populate the consolidated reporting table
- Participate in the development of internal control procedures
Administrative management
- Manage the Confident Donation Charter Committee questionnaire
- Manage the Citéo declaration
- Produce financial reports in English
- Manage certain files as necessary
Internal communication
- Manage the DFJ intranet
- Ensure communication and interface between the DFJ and other departments or services, service providers, etc.
- Be the DFJ’s internal communications referent
Assistance
- Manage phone calls, diary keeping, appointments, travel, archiving, etc.
- Organize meetings: prepare agendas, prepare and distribute documents, write reports
- Establish presentation documents related to closings and budgets, and more generally DFJ documents intended for third parties outside management
- Assist services in the creation of third-party supplier files
- Proofread the financial statements, in English and French
Yourtermsjob
Fixed-term contract
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Employee
Position to be filled as soon as possible
Gross monthly salary of 2,546 euros
Position status: employee
13th month equivalent paid in 2 installments – from 6 months of effective work seniority
Mutual (60% participation of MdM and 40% of the employee )
22.5 RTT / year
5 weeks of paid leave / year
Restaurant vouchers worth 9.00 euros (contribution of 60% of MdM)
Reimbursement of public transport ticket at 50%
Teleworking agreement subject to eligibility of your position: 110 days of teleworking per year (i.e. on average 2.5 days of teleworking per week) with the obligation to work face-to-face at least 5 days per month
Oral communication face-to-face or by telephone
Work on screen / open-space
Seated posture
Médecins du Monde promotes the training and internal mobility of its stakeholders.
Find the conditions and benefits for our positions in France: https://bit.ly/3x5MezL
As part of the system to combat the financing of terrorism and money laundering, any selected candidate is likely to be subject to background checks on international exclusion lists (United Nations, European Union, France, United States, etc.). This information is treated confidentially and archived on a secure server. For more information on the processing of personal data in this system: http://bit.ly/3CSThBs
Yourprofile
2 to 3 years of experience in management assistantship would be a plus
Appreciation for numbers
Develop, adapt and optimize the work schedule, appointments, visits
Write notes, documents and reports relating to your field
Organize meetings business travel
Express yourself to diverse and varied interlocutors
Identify, analyze and summarize important information to report
Establish a relationship of trust and confidentiality with your manager
Collect and verify data in your field of activity
Very good mastery of IT tools (Word, Excel, Powerpoint, Internet, etc.) and remote communication (Teams etc.)
Very good interpersonal skills
Rigor, method, versatility
Autonomy, responsiveness
Sense of confidentiality
Languages:
Fluency in oral and written French and English required
You adhere to the values and activist positioning of Médecins du Monde.
